Workflow Automation
Build and optimize automations using Make, Zapier, and n8n to save time and reduce manual work.
Hello, I’m
Ariel Y. Umali
Automation Specialist | AI Engineer
I design and build workflow automations, integrations, and AI-powered solutions that help businesses work smarter, move faster, and achieve more. Turning complex processes into simple, scalable systems.
6+Certifications
5+Years Experience
10+Integrations Built
100%Client Focused
About Me
Systems That Work Smarter
I translate business processes into reliable automations that improve operational efficiency for remote US-based teams and growing organizations.
My work combines secure data handling, thoughtful workflow mapping, production troubleshooting, and clear stakeholder communication. The result is practical technology that people can trust and teams can maintain.
MakeZapiern8nREST APIsWebhooksJSONOAuthJavaScriptPythonGo High Level
My Services
What I Can Do For You
I help businesses automate workflows, integrate systems, and leverage AI to improve efficiency and drive growth.
API & Integration
Connect your apps, systems, and data using REST APIs, webhooks, JSON, and OAuth.
AI Solutions
Integrate AI into workflows with prompt engineering and reliable data-processing pipelines.
CRM & Go High Level
Set up lead capture, nurture sequences, pipelines, tasks, and connected business tools.
Security & Troubleshooting
Implement secure data handling, monitoring, validation, and rapid issue resolution.
Scripting & Development
Write and maintain JavaScript and Python scripts for transformation and automation logic.
Professional Experience
Engineering Reliable Outcomes
Independent · Remote
Automation Specialist / Full-Stack Integration & AI Engineer
Automation, integration, and AI-enhanced workflow engineering for small and mid-size organizations and distributed teams.
- Map business requirements into production automations using Make, Zapier, and n8n.
- Build REST API integrations, webhook listeners, JSON schemas, and transformation scripts.
- Implement OAuth, payload validation, secure data handling, retry logic, and monitoring.
- Create documentation and runbooks while communicating outcomes to every stakeholder.
December 2025 — Present
Assistant Automation Specialist
Tech VA Community
Education
Foundation in Technology
Bachelor of Science in Information Technology
STI College · 2004
Project Case Studies
Automation With Measurable Value
Real workflow builds paired with transparent, illustrative monthly estimates at a $15 employee hourly rate.
Combined monthly time saved325 hours
Manual payroll equivalent$5,715
Automated oversight labor$840
Illustrative monthly savings$4,875
01n8n + Gemini
AI Agent for Facebook
n8nGeminiWebhooks
Challenge
Handle common Facebook messages without manually reading, researching, and replying to every request.
Automation
A webhook captures the message, filters it, retrieves source material, uses an AI agent with memory, and sends the response through an HTTP request.
Hours saved42h / month
Time reduction84%
$Payroll saved$630 / month
View saving assumptions
Volume: 600 messages/month
Manual: 50 hours × $15 = $750/month
With automation: 8 oversight hours × $15 = $120/month
Illustrative value: $750 − $120 = $630/month
02n8n + OpenAI
AI Jobs Scraper & Resume Workflow
n8nOpenAIGoogle Drive
Challenge
Search for matching jobs, tailor resume content, update documents, and notify candidates across multiple tools.
Automation
A Slack-triggered workflow validates the query, collects listings, loops through matches, generates resume content, updates Drive files, and emails results.
Hours saved50h / month
Time reduction83%
$Payroll saved$750 / month
View saving assumptions
Volume: 120 job matches/month
Manual: 60 hours × $15 = $900/month
With automation: 10 oversight hours × $15 = $150/month
Illustrative value: $900 − $150 = $750/month
03Make + Gemini
Smart Gmail Attachment Filing
MakeGmailDrive
Challenge
Review incoming attachments, rename them consistently, file them in Drive, and maintain a processing log.
Automation
The scenario watches Gmail, uses AI to analyze and name files, uploads them to Drive, writes a Sheets log, and sends confirmation.
Hours saved37h / month
Time reduction88%
$Payroll saved$555 / month
View saving assumptions
Volume: 500 attachments/month
Manual: 42 hours × $15 = $630/month
With automation: 5 oversight hours × $15 = $75/month
Illustrative value: $630 − $75 = $555/month
04Make
Xero Transactions to Asana
MakeXeroAsana
Challenge
Move completed-task transaction data from Xero into structured spreadsheets and attach the result to Asana.
Automation
The workflow calls Xero, routes and iterates transaction data, builds spreadsheet output, uploads it to Asana, and clears the staging range.
Hours saved23h / month
Time reduction85%
$Payroll saved$345 / month
View saving assumptions
Volume: 80 exports/month
Manual: 27 hours × $15 = $405/month
With automation: 4 oversight hours × $15 = $60/month
Illustrative value: $405 − $60 = $345/month
05GoHighLevel
GoHighLevel Lead Management
GoHighLevelCRMLead Routing
Challenge
Keep lead details, priority tags, and follow-up status organized so sales teams can act consistently.
Automation
A centralized contact workflow standardizes records, applies priority and follow-up tags, and keeps pipeline activity visible to the team.
Hours saved42h / month
Time reduction84%
$Payroll saved$630 / month
View saving assumptions
Volume: 400 leads/month
Manual: 50 hours × $15 = $750/month
With automation: 8 oversight hours × $15 = $120/month
Illustrative value: $750 − $120 = $630/month
06Zapier
Automated Lead Enrichment
ZapierApolloLead Scoring
Challenge
Validate and enrich new leads, identify priority prospects, and coordinate the right team response without repetitive research.
Automation
Webhook data is formatted, enriched through Apollo, split by priority, logged to Sheets, and routed to Slack, Gmail, and an email-drafting step.
Hours saved43h / month
Time reduction86%
$Payroll saved$645 / month
View saving assumptions
Volume: 300 leads/month
Manual: 50 hours × $15 = $750/month
With automation: 7 oversight hours × $15 = $105/month
Illustrative value: $750 − $105 = $645/month
07Zapier
Asana CRM Lead Engagement
ZapierAsanaGmail
Challenge
Give every CRM stage a timely and consistent follow-up without staff tracking each status and message manually.
Automation
Five conditional paths respond to ready, unresponsive, quoted, approved, and closed stages with folders, content, PDFs, delays, and emails.
Hours saved36h / month
Time reduction86%
$Payroll saved$540 / month
View saving assumptions
Volume: 250 lead updates/month
Manual: 42 hours × $15 = $630/month
With automation: 6 oversight hours × $15 = $90/month
Illustrative value: $630 − $90 = $540/month
08Zapier + AI
AI Blog & Social Publishing
ZapierAIContent
Challenge
Turn source videos into publishable blog and social content without transcribing and adapting every piece by hand.
Automation
The workflow detects a video, transcribes it, generates a blog post, then branches into tailored Facebook and LinkedIn content.
Hours saved52h / month
Time reduction87%
$Payroll saved$780 / month
View saving assumptions
Volume: 40 videos/month
Manual: 60 hours × $15 = $900/month
With automation: 8 oversight hours × $15 = $120/month
Illustrative value: $900 − $120 = $780/month
Monthly Comparison
Employee Time vs. Automated Oversight
| Project | Manual | Automated | Time saved | Manual payroll | Automation labor | Monthly savings |
|---|---|---|---|---|---|---|
| AI Agent for Facebook | 50h | 8h | 42h · 84% | $750 | $120 | $630 |
| AI Jobs Scraper & Resume Workflow | 60h | 10h | 50h · 83% | $900 | $150 | $750 |
| Smart Gmail Attachment Filing | 42h | 5h | 37h · 88% | $630 | $75 | $555 |
| Xero Transactions to Asana | 27h | 4h | 23h · 85% | $405 | $60 | $345 |
| GoHighLevel Lead Management | 50h | 8h | 42h · 84% | $750 | $120 | $630 |
| Automated Lead Enrichment | 50h | 7h | 43h · 86% | $750 | $105 | $645 |
| Asana CRM Lead Engagement | 42h | 6h | 36h · 86% | $630 | $90 | $540 |
| AI Blog & Social Publishing | 60h | 8h | 52h · 87% | $900 | $120 | $780 |
| Combined estimate | 381h | 56h | 325h | $5,715 | $840 | $4,875 |
Illustrative estimates based on the stated monthly volumes and a $15/hour employee rate. Savings compare manual labor with ongoing human oversight after automation; software subscriptions, setup costs, and project-specific exceptions are excluded. Actual results vary by volume and process complexity.
Certifications
Validated Expertise
HighLevel CRM Full Training
Tara AI Community+
Completed September 8, 2026
No Code Automation with Make.com
Tara AI Community+
Completed August 25, 2026
AI Automation with n8n
Technical Virtual Assistants PH
Completed September 3, 2026
Prompt Engineering
Tara AI Community+
Completed September 4, 2026
No Code Automation with Zapier
Tara AI Community+
Completed August 12, 2026
Let’s Connect
Ready To Automate What’s Next?
Tell me what is slowing your team down. I’ll help turn it into a secure, scalable workflow.